CalCal turns your daily entries into reports — summaries you can read on screen, print, or share as PDF. They help you understand turnover, spending, profit, tax planning, capital allowances, and (if VAT registered) VAT on your transactions.
Open the Reports tab at the bottom of the app (or from the menu on web). Tap a report, choose the accounting period or date range, then explore the on-screen breakdown or download a PDF.
Not in Reports: submitting tax returns, SA302 copies, and MTD quarterly updates live under menu → Tax. VAT submission to HMRC is under menu → VAT — the VAT report here is for review only.
Choosing dates and periods
Each report type uses a slightly different date picker:
- Takings and Expenses — your business accounting period (e.g. tax year 2025–26), plus shortcuts like this month or past three months
- Profit & Loss — custom from / to dates, or presets (tax year, this month, specify…)
- Assets & CAs — a full tax / accounting year
- VAT — any date range (for review; subtitle reminds you to submit via the VAT tab)
- Tax — focuses on the current tax year forecast; also lists previous years’ submission status
If figures look wrong, check you picked the same period as your Daily Entries — and that the year selector on the Dashboard matches if you are comparing the two.
Report guide — what’s in each one
Takings
Subtitle in app: “Income by accounting period”
Everything you earned in the period — cash receipts and invoiced income.
Tab: All Takings — line-by-line list of receipt entries:
- Date, customer, description
- Net and VAT (if VAT registered)
- Receivable — amount recorded
- Received — amount paid so far (useful for part-paid invoices)
- Method — bank or cash account
Tab: By Customer — pie chart and table of income per customer (receivable, received, number of transactions). Tap a customer to drill into their receipts for the year.
PDF download available — good for your accountant or records.
Expenses
Subtitle in app: “Outgoings by accounting period”
Everything you spent, grouped by expense category.
Tab: All Expenses — every expense line:
- Date, description, expense type (category)
- Net and VAT (if registered)
- Payable and Paid
- Payment method (account)
Tab: By Type — pie chart and totals per expense category. Tap a category to see every transaction of that type in the period.
PDF download available.
Profit & Loss
Subtitle in app: “See how your business is doing” / “Your profit before tax during…”
A structured P&L for any date range you choose.
What you see on screen:
- Profit by week chart — cumulative profit trend across the period
- Income section — total takings, expandable by income category. Each category can show invoice vs other transaction splits and customer counts
- Expenses section — total expenses by category. If you set budgets in Settings, each category shows target vs actual variance
- Profit (pre-tax) — income minus expenses
- Minus asset depreciation — if applicable, shows depreciation charged in the period and profit after depreciation
- Limited companies: when viewing a full tax year, a button may offer Download your company report (annual accounts-style PDF)
PDF download available for the P&L summary.
Assets & CAs (Capital Allowances)
Subtitle in app: “Track your capital allowances”
Capital assets you have registered in CalCal — vehicles, equipment, etc. — and how they are written down for tax.
What the report contains (PDF / on-screen HTML):
- Asset pools and categories for the selected year
- Individual assets with values, depreciation, and net book value
- Annual Investment Allowance and capital allowance summaries
- Figures that feed into your tax return asset sections and the Tax forecast report
Add and maintain assets from Daily Entries → Assets tab or when recording asset purchases.
Tax (Tax forecast)
Subtitle in app: “This year’s forecast and previous years’ status”
Helps you plan for Self Assessment — not the same as an official HMRC calculation or submitting a return.
Current tax year section:
- Taxable profit chart — cumulative profit through the year, with optional toggle to include capital allowances spread through the year
- What should I have saved? — estimated tax if you spread income evenly through the year (tap for breakdown table)
- If I earn no more money this tax year? — tax on profit so far only (“holiday” scenario — tap for detail)
- If I earn at the same rate? — projected final tax bill if current pace continues (tap for forecast breakdown)
Previous years — boxes showing each prior tax year: taxable profit, whether submitted, and links to open that year’s return under Tax.
Tax-only subscribers may land here first and pick a year to work on their return.
VAT
Only shown if your business is VAT registered. Subtitle: “Report for any period — FOR SUBMISSION go to VAT tab”
Review VAT on transactions in a date range before you submit.
What it contains:
- Line-by-line VAT transactions (receipts and expenses) in the period
- Summary totals aligned with your VAT return boxes (output tax, input tax, net due)
- If the period was already submitted, summary may reflect submitted figures
To file with HMRC, use menu → VAT — see VAT Returns and MTD.
Printing, PDF, and sharing
Takings, Expenses, and Profit & Loss support download / share / print from the report toolbar. Assets and VAT open as PDF-style views you can save. Use these to email your accountant without sharing login access.
Dashboard vs Reports
The Dashboard shows a quick Profit & Loss card, cash-flow chart, and expense pie for the selected year — same underlying data as reports, but less detail. See Dashboard and quick actions.
Tips for accurate reports
- Enter transactions promptly — reports only reflect Daily Entries
- Use consistent income and expense categories
- Set monthly budgets in Settings if you want variance on P&L
- Keep assets up to date for Assets & CAs and Tax forecast
- Run P&L and Tax before year end to avoid surprises
Common questions
Report doesn’t match my bank
Reports show your accounting entries, not bank statement lines. Missing receipts or expenses cause differences. Bank import (when available on your plan) still requires categorising transactions.
Short report list
Tax-only plans show fewer bookkeeping reports. VAT report appears only when VAT registered. Upgrade for the full catalog.
SA302 or official tax calculation
After submitting Self Assessment, open the tax year under menu → Tax for SA302 — not the Reports tab. Tax forecast is planning only.
Receivable vs Received on Takings
Receivable is what you invoiced or recorded. Received is what has been paid. A gap means outstanding customer debt — check People → customer statements.
When to contact support
Contact support if a report errors, shows impossible totals after verified entries, or PDF export fails repeatedly.
Related: Daily Entries · Settings and budgets · VAT · Dashboard
Quick reference
| Report | Best for | Key contents |
|---|---|---|
| Takings | Income detail | All receipts; by customer; receivable vs received |
| Expenses | Spending detail | All expenses; by category |
| Profit & Loss | Overall performance | Income − expenses; weekly chart; budgets; depreciation |
| Assets & CAs | Capital allowances | Asset pools, depreciation, AIA |
| Tax | Tax planning | Forecast / holiday / saved-so-far; prior years |
| VAT | Pre-submit review | VAT transactions + box summary |