MTD software for taxi drivers
Keep digital records, track fares and expenses, and prepare for quarterly HMRC updates without spreadsheets.
Built for self-employed taxi, private hire, Uber and Bolt drivers who need simple bookkeeping that works between jobs.
- Track fares, platform payouts, fuel and vehicle expenses
- Keep digital records ready for MTD quarterly updates
- Mobile-friendly bookkeeping without spreadsheet formulas
Built for self-employed taxi and private hire drivers
CalCal keeps the important records close to the way drivers actually work: lots of small trips, regular running costs and admin squeezed around shifts.
Uber and Bolt friendly
Record platform payouts, cash fares and private hire income without mixing everything into one spreadsheet row.
See MTD sectionFuel and vehicle expenses
Track fuel, repairs, insurance, licence fees, cleaning, parking and other regular running costs.
See expensesMileage or actual costs
Keep the records you need so you can discuss mileage versus actual running costs with confidence.
See FAQQuarterly MTD updates
Keep figures current throughout the year so quarterly HMRC updates feel like routine admin, not a rebuild.
Quarterly updatesMobile-friendly records
Add income and expenses from your phone when you have a gap between trips.
See screenshotsLess year-end panic
Reports build from your ongoing records, so the end of the tax year is not a hunt for missing receipts.
CompareHow MTD affects taxi drivers
Making Tax Digital for Income Tax changes the way many self-employed people keep and send records. Taxi and private hire drivers who meet the income rules will need digital records and quarterly updates to HMRC.
Digital records
Keep business income and expenses in software, rather than relying on handwritten notes or a year-end spreadsheet tidy-up.
Quarterly updates
Send periodic income and expense totals to HMRC during the year, based on the records you have already kept.
Final declaration
At the end of the year, confirm the final tax position with adjustments, allowances and any other income.
Platform income
Uber, Bolt and other private hire platform payouts still need to be recorded clearly alongside other fares.
Receipts and evidence
Fuel, repairs, cleaning, insurance and other claimable costs need reliable supporting records.
Ongoing visibility
The upside of digital records is that you can see tax estimates and reports throughout the year.
Common taxi driver expenses
Expense rules depend on your circumstances, so this is not personal tax advice. CalCal helps you keep clear records so you and your accountant can decide what is claimable.
Fuel, charging and mileage
Keep fuel or charging receipts, or mileage records if you use a mileage basis. Avoid mixing business and personal journeys.
Vehicle repairs
Record servicing, tyres, MOT, repairs, valeting and cleaning so vehicle costs are not missed.
Insurance and licence fees
Track taxi insurance, private hire licence costs, medicals, badges and local authority fees.
Phone and data
Keep phone, data and app-related costs visible, especially where you use your phone for bookings and navigation.
Platform and card fees
Record Uber, Bolt, card terminal and booking platform charges separately from gross income.
Parking, tolls and congestion charges
Capture trip-related charges when they are genuinely part of business driving.
Quarterly updates without rebuilding your books
The simplest way to handle MTD is to keep the records up to date before the deadline appears.
Record as you go
Add fares, payouts and expenses during the week, not months later from bank statements.
Calendar featureCheck the numbers
Use reports to see income, expenses and tax estimates before a quarterly update is due.
Reports featureKeep HMRC-ready totals
Digital records make quarterly updates and the final tax return less dependent on manual spreadsheet totals.
MTD guideScreenshots
How CalCal helps taxi drivers keep records
Use the calendar, income entry and reports to keep fares, vehicle costs and tax figures visible throughout the year.
Calendar quick actions
Add fares, platform payouts and expenses against the right date.
Add income
Record private hire income, cash fares and platform payments clearly.
Dashboard and reports
See income, expenses, cash flow and tax figures as records build up.
Spreadsheet vs CalCal
Why taxi drivers move away from spreadsheets
Spreadsheets can work when records are simple, but taxi bookkeeping usually means lots of small fares, platform payouts and vehicle costs. CalCal keeps those records live through the year.
Taxi driver bookkeeping and MTD FAQs
Quick answers for self-employed taxi, Uber, Bolt and private hire drivers.
Do taxi drivers need MTD?
Taxi drivers who are self-employed may need Making Tax Digital for Income Tax if their qualifying income is above the relevant HMRC threshold. CalCal helps keep digital records and prepare for quarterly updates.
Can Uber drivers use spreadsheets?
Spreadsheets can be useful, but MTD requires compatible digital record keeping and digital links. Software such as CalCal reduces manual totals and keeps reports ready throughout the year.
What expenses can taxi drivers claim?
Common records include fuel or mileage, repairs, insurance, licence fees, phone costs, platform fees, parking, tolls and cleaning. What you can claim depends on your circumstances.
Is mileage better than fuel receipts?
It depends on your vehicle, business use and tax position. Some drivers use mileage records; others use actual running costs. Keep good records either way before choosing.
What records does HMRC require?
You should keep clear records of business income, expenses, dates, receipts and supporting evidence. MTD also requires digital records for those in scope.
Does CalCal work for Bolt and private hire drivers?
Yes. CalCal is suitable for recording platform payouts, fares and expenses for Uber, Bolt, private hire and local taxi work.
Useful next reads
More CalCal guides for taxi drivers preparing for MTD and moving away from spreadsheets.
MTD Income Tax
Understand the MTD basics and what quarterly updates mean.
Read the MTD guideMTD for sole traders
Taxi drivers are often sole traders, so this guide is a useful next step.
Sole trader guideSpreadsheet alternative
See why dedicated MTD software is easier than spreadsheet bookkeeping.
Compare with spreadsheetsReady for simpler taxi accounts?
Start keeping taxi driver records the MTD-ready way.
Track fares, expenses and quarterly tax figures in CalCal, with less spreadsheet work and fewer year-end surprises.
Suitable for self-employed taxi, Uber, Bolt and private hire drivers.